96 percent of organizations now use cloud computing in some form or fashion, the highest rate ever. As companies move more of their operations into the cloud, business process management (BPM) software is a natural choice for cloud migration. This article will discuss four of the most important reasons why you should consider using a cloud BPM solution.
1. Scalability and low maintenance
As a business grows and evolves, many companies are discovering that on-premises solutions don’t scale very easily. Often, you’ll have to buy extra hardware to support the increased usage and data storage needed when your operations grow.
On-premise installations also require an on-site team to monitor and manage them. This takes up valuable time, money and resources. It can be a significant investment, particularly if you aren’t an IT-focused organization.
Finally, on-premise installations require constant communication with your BPM support staff in order to manage upgrades. Unless your in-house staff has a high level of technical expertise, these projects can be highly risky.
Cloud solutions, on the other hand, support multi-tenancy without extra costs or overhead. Because all the infrastructure is located off-site under the ownership of a third party, your cloud platform can grow as your usage and data storage needs increase without having to purchase additional hardware.
In addition, cloud BPM providers take care of maintenance for you. They are experts in their application and they know how to keep downtime at a minimum. Through advanced monitoring and management capabilities that are available in the cloud, operations can remain at a consistent speed, even during peak usage. Upgrades are managed by the BPM platform support staff according to clients’ requests, and transitions to new versions are much smoother and faster.
By redirecting energy away from these short-term “firefighting” efforts, your IT staff can devote more time to tackle long-term strategic projects that add value to your business.
2. Accessible anywhere, at any time
81 percent of employees say that they’re highly interested in a job where they can telecommute. Cloud BPM solutions are helping to usher in this new age or work, by allowing users to access your organizational systems from virtually anywhere, and at any time.
Most cloud solutions can be accessed through a browser on any device and BPM platforms with mobile apps can even be accessed on devices like smartphones and tablets. One of the advantages of using a cloud BPM application is that the vendor is now responsible for installing upgrades and security patches. Clients no longer have to plan and manage the installation of patches and upgrades. Additionally, there is no more time and resources spent on performing manual installations of the software.
In the cloud, your data saves automatically on the remote server. Work isn’t lost, even when your Internet connection drops or your local computer fails.
3. Agility and connectivity
Legacy on-premises BPM platforms are traditionally dedicated to a few rigid processes that are difficult to change or cannot be changed. They are often highly brittle and don’t easily integrate with other software in your workflow.
Because cloud BPM platforms are relatively low-code, your organization now has more flexibility to change processes as business needs change, grow and evolve over time. Thanks to this increased agility and flexibility, it’s now possible to experiment with and deploy processes in a matter of weeks rather than over many months.
Cloud BPM solutions are lighter and more agile than legacy systems. They can also connect to other software tools through REST endpoints. This technology shift helps improve your return on investment for both the BPM platform and third-party software tools.
With connections between different applications, your organization can integrate features from your BPM platform into other applications, and vice versa. For example, add functionality from a favorite software tool or access processes and applications from a single portal.
On-premises data security can be a daunting task, especially for organizations without a great deal of cybersecurity knowledge. If you experience a data breach, your security team is entirely responsible for closing the exposure to sensitive information and working with risk management and legal to address potential privacy statute concerns.
When data is in the cloud, providers such as AWS, Microsoft Azure, and Google Cloud Platform are responsible for securing your data. These companies have large teams of engineers and resources dedicated specifically to preventing security breaches. These data security services come at a minimal cost, along with the costs of server hosting. What’s more, large-scale public cloud providers such as Amazon, Microsoft, and Google are compliant with industry standards and ISO-certified.
It’s important to note that questions such as “data sovereignty” and regulations like the GDPR (General Data Protection Regulation) are complicating data storage in the cloud. In certain circumstances, these issues may prevent you from using the cloud. However, the benefits of the cloud are so alluring that cloud providers will undoubtedly find ways of addressing these issues while remaining compliant with all applicable laws and regulations.
From improved scalability and agility to better data security, the benefits of a cloud BPM deployment are apparent. Want to learn how your own organization can benefit by moving your BPM software into the cloud? Get in touch with our team of cloud BPM experts today. We’ll help advise you on the path that makes the most sense for your business needs and objectives.