Process Automation for
Higher Education

STREAMLINE CAMPUS OPERATIONS & ENHANCE THE STUDENT EXPERIENCE WITH OUR INTELLIGENT AUTOMATION PLATFORM

Automate student services and mission-critical campus operation workflows

Integrate with your existing systems to future-proof and enhance their capabilities

Maximize productivity by allowing your team to focus on high-value activities

“A lot of our processes involved paper, walking around, a lot of back-and-forths. Both time and money were wasted. Now everything can be done at the click of a button.”

- Elgin Bryant, CUNY Law School

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Trusted by 3 Million Users Worldwide

10+

days of productivity
saved per workflow

250+

schools across the nation
powered by ProcessMaker

1,200+

man-hours saved annually
from reduced turnaround and errors

175+

workflows automated
around a single campus

Higher Education Case Studies

ProcessMaker for Higher Education: critical capabilities

Intelligent Process
Automation

Boost business efficiency with an AI-powered decision engine and workflow automation

Seamless Integration
with Existing Systems

Integrate with your SIS, back office, and legacy systems

Intelligent Document
Processing (IDP)

Unlock insights from unstructured data with automated data extraction and classification

Workflow
Templates

Get up and running quickly with our existing templates

ProcessMaker BPA Platform Features

ProcessMaker BPA platform offers an extensive list of enterprise-grade features for streamlining and orchestrating processes. It facilitates designing, running, reporting, and optimizing business processes, enhancing productivity while reducing costs.

Use & Create Tailor Made Higher Ed Templates Design Educational Forms & Dashboards Manage Faculty, Students & View Requests Educational Decision Engine AI-Powered Academic Search Email-Based Academic Actions

Use & Create Tailor Made Higher Ed Templates

Accelerate and simplify academic process creation with ProcessMaker’s Academic Templates. Utilize our ready-to-go templates designed specifically for educational settings. These templates in the Process Modeler facilitate the immediate adoption of predefined academic and administrative processes. Save your specialized Higher Ed curriculum or administrative processes as templates, providing a foundation for future educational workflows. Modify and share these templates with colleagues, promoting educational collaboration and operational efficiency.

Design Educational Forms & Dashboards

CAPTURE & SHOWCASE ACADEMIC DATA

Educators and academic staff can design intuitive forms and display screens tailored for educational workflows. Use forms to gather student feedback, display academic data, or design evaluation screens for faculty review and decision-making.

Manage Faculty, Students & View Requests

ROLE-BASED ACADEMIC ACCESS

Ensure secure access based on credentials, granting full control over user interactions within the software tailored for an educational environment. Define roles for faculty, students, and administrative staff, customizing the activities they can perform based on their assigned roles—group users based on academic departments or teams. Administrators can easily define roles and their privileges, with options to authenticate users using standard login methods or Single Sign-On like Active Directory or SAML.

Educational Decision Engine

STREAMLINE ACADEMIC CHOICES

Navigate complex academic decisions effortlessly with ProcessMaker. Our platform supports varied decision-making scenarios encountered in higher education, from grading choices to curriculum decisions, without complex scripting. Utilize intuitive decision tables to represent educational guidelines and policies, ensuring transparent and optimized outcomes.

AI-Powered Academic Search

INTELLIGENT SEARCH FOR ACADEMIC CONTENT

Harness the power of AI in searching academic content within the ProcessMaker Platform. With our AI-driven search bar, users can effortlessly locate academic materials, courses, and research. Even those unfamiliar with ProcessMaker Query Language (PMQL) can seamlessly navigate, making academic searches more intuitive and user-centric.

Email-Based Academic Actions

RESPOND TO ACADEMIC REQUESTS

Facilitate quick responses to academic requests via email. Educators and administrators can approve or reject course changes, research proposals, or administrative requests from email or communication platforms like Slack. This component displays the academic request data in an email, simplifying decision-making. Even offline, users can make decisions, with the system auto-updating upon reconnection.

Higher Education Process Automation Made Easy

Experience the unique capabilities of AI combined with our robust decision engine and workflow automation suite to unlock your workforce Hyper-Productivity^™.

PROCESS AUTOMATION TEMPLATES TRANSFER CREDIT 100+ POPULAR PROCESSES

PROCESS AUTOMATION

PROCESS AUTOMATION TEMPLATES TRANSFER CREDIT 100+ POPULAR PROCESSES

Happier Students, Higher Retention

AUTOMATION FOR STUDENTS, FACULTY, AND STAFF

Bridge the gap between your campus and where your students, faculty, and staff are physically located. Offer an intuitive, digital experience from day ONE. Prospective and incoming students have grown up in a digital world, making it crucial to provide remote access to your campus in and out of the classroom. They expect to make requests online and see real-time updates. Transform and automate campus processes with ProcessMaker such as:

Popular Automations:

APPLICATION
REGISTRATION
TRANSFER CREDIT REVIEW
COURSE SCHEDULING
COURSE DROP/ADD
GRADUATION APPLICATION
DAY-TO-DAY REQUESTS LIKE WI-FI ACCESS OR TECH SUPPORT
EXPENSE REPORT MANAGEMENT
INVOICE MANAGEMENT
EMPLOYEE ONBOARDING AND OFFBOARDING

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Explore our ready-to-go Process Templates

You don’t have to start from scratch! You can leverage our growing library of templates to implement your first processes. Those templates were created based on the most popular processes already automated by hundreds of our higher ed customers. You can simply import the template of your choice and edit based on your own requirements.

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ACADEMIC AFFAIRS - COURSE APPROVAL
FINANCE - CREATE STUDENT HOLD
FINANCE - STUDENT CHARGE CREATION
REGISTRATION AND RECORDS - CHANGE OF GRADE
REGISTRATION AND RECORDS - CHANGE OF MAJOR
REGISTRATION AND RECORDS - PRIMARY MAJOR OR SECOND MAJOR DECLARATION

Transform your transfer credit evaluation into a digital experience

ProcessMaker’s Transfer Credit Evaluation Solution revolutionizes how colleges and universities can recruit and retain transfer students, making it easy to get a transfer credit report into their hands with minimum manual effort.

Response times are dramatically reduced and allow your administrators to have meaningful conversations with prospective transfer students, resulting in improved enrollments.

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Transform your transfer credit evaluation into a digital experience

100+ Popular Processes

Our solutions are tailored to meet the needs of the various departments on your campus. Processes have already been implemented by hundreds of higher education institutions worldwide. While the most popular processes include solutions for Registrar and Academics, IT Management, Facility Management, and Human Resources, our platform will allow you to streamline and automate any process. This, in turn, will help your team boost their productivity while offering a better experience for your students and faculty members.

See Complete List

Solutions for Registration and Academics

Transform your transfer credit evaluation into a digital experience with forms and screens for your faculty and staff

Explore

Integrations

The #1 Enterprise Digital Process
Automation Platform

"Will only use ProcessMaker"

I find the UI easy to navigate, and as a functional person can create, alter, and replicate workflows with few dependencies on my developers. The folks that work at ProcessMaker are top-notch - everyone in support, engineering, engagement, and even Brian himself, I could not ask for better partners in this automation journey.

Brandi G.
Product Manager
Mid-Market (51-1000 emp.)

"The customer support and ease of use makes this a great platform!"

The scripting capability makes the product almost limitless. They are consistently pushing out new features and bug fixes and are flexible on when things are updated.

Tyler S.
Assistant Director, Enterprise Applications
Enterprise(> 1000 emp.)

"Simple yet a powerful BPM platform."

Processmaker is simple to use and lets us create simple workflows in a couple of days, even in few hours. At the same time, it has powerful capabilities that let us create enterprise-grade applications with systems integration.

Sivakumar K.
Director - Enterprise Applications Development
Enterprise(> 1000 emp.)

BASED ON 400+ REVIEWS

Go beyond basic workflow automation with intelligent automation

Unlock Hyper-Productivity^™

Enable end-to-end process automation with a platform giving you access to AI-powered Business Process Automation (BPA), Intelligent Documentation Automation (IDP), Decision Engine, and API Integration.

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Frequently Asked Questions

How can higher education institutions benefit from ProcessMaker?

Higher education institutions can harness ProcessMaker to streamline numerous administrative processes like student admissions, course registration, financial aid disbursement, faculty evaluations, and more. The result is a smoother, more organized workflow and improved student and staff experience.

Is ProcessMaker's data security compliant with educational standards?

Absolutely. ProcessMaker boasts rigorous security features in line with industry and educational standards. It offers role-based access, encryption, audit logs, and more, ensuring the protection and confidentiality of students' and faculty's sensitive information.

How does ProcessMaker integrate with current educational systems?

ProcessMaker is designed with integration in mind. It supports APIs, allowing seamless integration with existing Student Information Systems (SIS), Learning Management Systems (LMS), and other crucial platforms in educational settings.

Can ProcessMaker be modified to fit our institution's specific needs?

Certainly, ProcessMaker is highly adaptable, enabling educational institutions to tailor the platform to their unique processes, regulations, and academic community demands.

What's the typical timeline for implementing ProcessMaker in higher education?

While the implementation timeframe can differ based on specific institutional needs and the intricacy of processes to be automated, many educational institutions begin witnessing results in weeks to a few months post-implementation.

Can ProcessMaker support compliance with academic regulations and standards?

Yes, ProcessMaker possesses tools and features to ensure institutional processes comply with local and international educational standards. It provides transparency, robust reporting, and traceability, making compliance monitoring and validation straightforward.

What kind of support does ProcessMaker extend to higher education clients?

ProcessMaker offers extensive support options tailored to the unique challenges of the educational sector, including thorough documentation, online communities, expert services, and dedicated support teams.

Can ProcessMaker scale align with our institution's expansion and evolving needs?

ProcessMaker is constructed to scale vertically and horizontally, ensuring it meets educational institutions' growth dynamics and changing process demands.

Are there success stories of educational institutions using ProcessMaker?

Indeed, there are multiple case studies detailing the successes of higher education institutions worldwide that have leveraged ProcessMaker for enhanced operational efficiency and improved academic workflows. These can be accessed on the ProcessMaker website or by reaching out to their team.

How is ProcessMaker's pricing structured for educational institutions?

Pricing is often based on user count, desired customizations, and any extra modules needed. When Connecting with ProcessMaker's sales division for a customized quote, considering potential educational discounts, is advisable.

How are updates from ProcessMaker managed and rolled out?

ProcessMaker frequently updates to enrich functionality, bolster security, and refine performance. These updates are introduced via a systematic release process, enabling institutions to test and validate new changes before full-scale implementation.

ProcessMaker Platform - Summer '23 Release

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Higher Ed

Creating Value in Higher Education with Digital Process Automation

This white paper will elevate your understanding of digital process automation in higher education, and unpack the power of democratized workflow design with a low-code DPA...