Solutions Tailored to Higher Education

ProcessMaker can used to streamline your institution all around campus. Click on a section below that best suits your needs.

Solutions for Registration and Academics

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Transform your transfer credit evaluation into a digital experience with forms and screens for your faculty and staff to evaluate unarticulated courses. Starting with the incoming transcript check your existing articulation database for matches. Unmatched courses are researched by the course catalog for the course description. Courses are electronically routed to the appropriate department which reviews the description and provides the equivalent course in a form. That course is then routed back to the articulation database so that the next time that course is presented, it can automatically be matched. Once all courses have been evaluated, notifications can be sent and documentation can be stored. The solution has the ability to notify the department reviewers, which sometimes can be faculty, via email and automatically send reminders via email.

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

Watch Webinar: Automating the Transfer Credit Process or download the transfer credit whitepaper

Declaring or changing program or area of study - major or minors - can be automated for review and approval. Publish a form on your website for students to request the change. Automatically route for review and approval. Notify students and advisors once the process has been completed.

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

Changes such as “Incomplete” to a letter grade or change of an official grade after an appeal can be automated for approvals and stored with a full audit trail for compliance. Email notifications can be sent to other departments like Financial Aid or Academic Advising as well as the faculty and student.

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

When it comes to graduation, there are several processes where automation can simplify and speed up the application for graduation processes. The actual application for graduation initiates a request for a degree audit with an advisor and routes through reviews, meetings, and audits to ensure the students' academic transcript is accurate and meets all requirements of the degree program.

Then there is the actual graduation ceremony for which an institution needs to know who is going to walk in the ceremony, name pronunciation, cap and gown sizing, seat reservations and so many other things that go into making the ceremony a success for each student. Add automation to forms to capture the correct information, confirm participation, accept agreements, and send reminders all through an automated platform.

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

Solutions for Information Technology

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User Account Provision
User Account Decommission

As a sub-process from new employee onboarding, or as a stand-alone request process that manages user account requests from beginning to end. Security audits are a breeze because every step of the process is logged.

Form to request user accounts in various systems
Simultaneously or sequentially route for approval
Send back to make changes
Approvals routed for account creation
Send credentials
Notify stakeholders

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

Initiate account decommissioning by:

Periodic (ad hoc or scheduled) account review to evaluate renewal
Ad-hoc account decommission
Termination/Separation events
Remove account
Notify stakeholders
Maintain full audit logs

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

Solutions for Facilities Management

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Maintenance Request
Event/Facility Request

College campuses are like small cities and maintenance requests are coming in 24/7. Putting a maintenance request form online and electronically routing requests based on time of day or department can be done from anywhere, at any time.

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

College campuses often have spaces that need to be reserved for use. Along with the physical space, there are other requests that go along with the reservation like AV equipment, seating, tabling, and even catering services. These requests could come from the general public (weddings, photoshoots, anyone?) but they likely will come from student groups (clubs, Fraternities & Sororities) and even from faculty and staff who need to hold meetings on-campus. Create event request forms that cross multiple departments and have multiple screen and form interactions that are displayed or signed and then automatically route, keeping track of the entire request in one place.

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

Solutions for Human Resources

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Faculty/Staff Onboarding and Offboarding
Student Employment Onboarding and Offboarding

Onboarding your faculty and staff can be systematized into a step-by-step automated process that each employee is guided through, ensuring that every required step is completed and logged. Present them with forms, tasks, and checklists, capture signatures and acknowledge agreements or policies. Add additional sub-processes for faculty, including subsequent re-onboarding activities for those part-time/adjunct faculty that “swirl” in and out of your institution.

Offboarding can also be transformed by automation where actions take place on an effective date. Send notifications to various departments on campus such as IT, Safety and Security, HR, and more with specific checklists to decommission user accounts, collect badges, parking cards, etc. Log all steps with timestamping to improve visibility and ensure compliance. Closeout adjunct/part-time faculty who may temporarily stop work for long periods of time.

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

Student employment is challenging and often neglected by most commercial HR/HCM systems. Students often have multiple jobs on campus, some moving from position to position depending on the time of year (summer jobs, anyone?). This creates a need for adequate processes to accommodate that first-time job on your campus, but also each additional job that the student performs until they graduate. Create off-boarding processes to handle when a student stops out of a job before starting their next assignment.

…and hundreds more - view our Higher Education Solutions Menu for more ideas on how ProcessMaker can help modernize your campus processes.

Solutions for Ellucian Workflow

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Ellucian Workflow is powered by ProcessMaker. Visit Ellucian’s website to learn how ProcessMaker with direct connectivity to Ellucian Ethos, provides form and workflow automation to more than 200 institutions. Learn more about Ellucian Workflow 2.0.