EdAutomate

Fast Facts

Country: United States
Sector: Education
Cases per month: 500+
Time to implement: 7 months
End Users: 1,500
Process: Purchasing, Human Resources, Maintenance and Technology, Classroom Observations.

“ProcessMaker has provided a foundation for our company to rapidly customize workflows for U.S. school districts. ProcessMaker’s partnerships with other outstanding open source products like Pentaho and Knowledge Tree provide us with a seamless workflow, records management and school district intelligence suite that meets the unique demands of teachers and administrators.”

James Spicuzza, Founder/CEO EdAutomate

Overview

Edautomate focuses on taking the Administrivia out of the daily work so teachers and administrators can be focused on “Student Achievement”.

EdAutomate’s team with over 25 years in the educational software business, recognized an opportunity to work with school districts to automate these work flows by combining the best open source software into a suite and delivering the experience in a Software as a Service model (Saas).

Problems and Challenges

  • Too much time was required to find and fill out paper forms, by staff that should be working with students.
  • Paper forms data was taking days to enter into data systems, or the forms data was never entered, resulting in loss of information available to manage the school district.
  • Errors and lost documents plagued the district, resulting in additional lost time for all staff.

Solutions

  • EdBuyIt: Purchasing school supplies at the beginning each school year and during the year is a major task. 
  • EDHr: Providing school districts with staff absence, professional development course and conference request and more.
  • Maintenance and Technology Request: Focusing on a single easy experience for staff members.
  • Reports and Analytics: Teachers can review their requests in reports, principals view the analytic cubes for their schools and the department and administration can drill down district wide to the core data that is driving the school.
  • Records Management: In many processes, Edautomate creates the official document during the process. 
  • Amazon EC2 Cloud Hosting: EdAutomate delivers the full suite of Software as a Service (Saas) on Amazon’s EC2 cloud, providing the most safe, dependable and secure environment for the school district.

Results

  • More time on student achievement: Removing the administrivia from teachers and administrators allows for more time thinking about student performance.
  • Increase transparency: No one wants to call around to see where a form is. ProcessMaker provides the tools for everyone to see where their request is in the workflow, reducing calls and anxiety of the staff.
  • Data driven decisions: All administrators now have access to the data they need to make decisions, allowing for faster and better decision making.